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How Does Case Management Software Help the Legal Industry?

Business these days are growing at an alarmingly increasing speed, thus creating a need for automation in any and every possible way. Companies are basically coming into the knowledge that unless they start automating parts of their businesses in ways that save them time, money and human resources, they are likely to lack behind the competition that does the same. Therefore, it is not surprise that recent search trends online indicate an increasing number of searches on business related and case management software.

Lawyers and law firms are integrating these sorts of methods into the legal professions. Many software developers are consistently testing new products targeted at making the law profession far easier than what it used to be. But in spite of this, it is still amazing to see that many law firms are hesitant about integrating or applying the case management software or system into their profession. While it is agreed that integrating the case management software into the legal system costs money, the advantages far outweigh the disadvantages. The case management software is extremely relevant and will help improve the operation of the system. If the system is already running smoothly, the introduction of the CMS will further help it to run smoother.

With the case management software, data is seamlessly introduced into the database and the change is implemented across board. Sometimes, you need to back up data while also getting in touch with all the necessary parties involved in the case. Instead of running around ;looking for each party, all you need do is pull up the file, produce different copies of the needed materials and documents and get them sent to the necessary parties. With a case management software, a lot of time is saved as you can access files with just a click of a button. There is no time wasting as compared to the process of having to look for files and data about the clients, the judge handling the case and the prosecutor if you are the defendant.

Data is often centralized as all data entered just once gets shared to all different quarters and across the whole system. In cases where you want to remember something specific about a case or an individual, you have a notepad attached to each person or party where you can enter your thoughts, opinions and other miscellaneous details.

With the case management software, you can basically transfer all necessary details onto a Microsoft word document. So, all you need do is pull up the files, send it to Microsoft word or Corel WordPerfect and it will automatically merge all data in a logical sequence. Thus, making it easy to save time that would rather be spent on more important matters.

Depending on your needs, you can use the general purpose case management software for specific or substantive areas of law. Thus, it can be modified into any of these areas. Please note that case management software configured for specific areas such as real estate or intellectual property cannot be used for general purposes or even modified for other areas.

 


Top Five Advances in Computer Software

The computer software world has come a long way since the first simple personal computers rolled off assembly lines in the late 70's. Thanks to dedicated software developers, there have been vast improvements to the performance, function and usability of computers today. Every year, there are major developments that lead to faster software and hardware applications that improve the performance of computers for personal and business users. Just in the last decade, more people than ever are using computers to perform basic functions of their jobs and lives. The future holds many more new advances. So what are the top five advances in computer software just in the last few years that stand out in the history of computers?

Data storage and processing

Over just the last ten years, there has been a huge improvement in the amount of data that personal computers can store and process at once. When a 256 MB system used to be state of the art in computer memory, now we are lucky to have computers managing over 30 GB routinely. Thanks to the development of Microsoft Windows, computers can easily handle multiple applications running all at once. And there are many options in the storage of data, whether it is backup software, external drives or web-based storage ability - we can manage much more data than ever before thanks to these developments.

Internet applications

With the birth of the World Wide Web in the 90's, human beings became more connected to the rest of the world than ever before. And we couldn't have done this without software applications like Internet Explorer or Netscape to provide browsers that we use to "surf" the Net. Then came instant messaging and telephony applications that allowed us to talk with people in real time. As we move into the future, we will be even more connected via use of mobile devices like cell phones, texting units and GPS systems.

Entertainment

When personal computers came out, they were very clunky, albeit they included some entertainment value in the form of simple programs and games. Some could even be programmed to chime little tunes. But now, thanks to the plethora of entertainment applications, we can set up our home computers to link to our home television and music systems to enjoy a total entertainment experience. And if we want to take our entertainment with us, we have Mp3 devices to carry music and videos with us thanks to software development in that area.

Gaming industry

Just in the last ten years, the advances in the gaming industry have been tremendous. Now there are realistic virtual reality video and computer game software that creates a fully interactive experience for players. Thanks to software advances, gamers are taking their playing to the next level, competing against other players around the world in real time.

Social media and networking

One of the biggest and best developments in software has been the advent of social media and networking software, which enable computer and mobile device users to interact with other people anywhere and anytime. Now people are connecting with each other as never before.

 


Where Can You Find Cheap Computer Software?

These days you'd be hard pressed to find a home or business that didn't rely on a computer in some fashion. Homeowners pay their bills, do their banking, shop, do a budget report, do school work, create holiday and greeting cards, manipulate and print photos, play games.. the list goes on and on. Businesses do billing and invoicing, log inventories, do ordering and print invoices, manage their accounting, etc., etc.

In short, pretty much every phase of our lives is controlled in some facet by a computer and computers require certain software programs to be installed in order to perform the functions that we need them to perform. This is where a problem can come in for the computer user who doesn't have a lot of disposable income - computer software can be pretty expensive, if you need half a dozen programs or more for your computer to do everything that you want it to do and you've got to pay full MSRP for those programs the cost could really become an issue.

So where does the computer user go when they need computer software, but don't have a whole lot of money to spend on it? Here are a few ideas of how you can get your hands on some cheap computer software that will have your PC performing all of the functions that they desire, without putting too much of a strain on their wallet.

Shop Around

It's no secret that retailers compete for your business; there are advertisements in the newspaper every weekend giving details of sales and specials. If you aren't in the biggest of hurries, you can shop the sale papers for a little while to see who's got the best deal on the software package you need. Some stores even do a price match with competitors, so even if one store advertises a better price on one item and one of their competitor's beats them on another you may be able to bring in an advertisement and get the best possible prices on your software form the same store.

Use the Internet

Just like retail establishments compete for your business, so do online retailers. The beauty of online shopping is that your search won't be limited by location. It makes no difference if the company with the best price is two thousand miles away or only twenty, because the product will be shipped right to your door. Just remember to factor in all applicable shipping charges when you are trying to figure out who has the best deal for the program you are looking for.

Go Right to the Source

A great place to find software for cheaper than retail prices is by going directly to the manufacturer's website. Many manufacturers will offer direct downloads of popular software programs from their sites, this often allows you to get the programs for less money because there is no box, no packing materials, no shipping or handling, in fact very little if any overhead cost at all. You may also be able to get package software discounts if you buy more than one program from the same manufacturer and you may also be eligible for manufacturer rebates which will further lower an already discounted price.

Don't be overly picky

Purchasing software for a lesser known manufacturer rather than from one of the industry's heavy hitters could save you a bundle, and if you compare the features you just might find a program you like better from one of the smaller companies.

If you absolutely, positively need to have the software from the top manufacturer, see if you can get an older version of the program. New versions of computer software are produced all the time, if you're willing to use 'last years' version when a retail store is trying to clear them out you could save quite a bit as well.

It most certainly pays to do your research and comparison shop when it comes to computer software, paying the full suggested retail price could end up costing you more than you paid for your computer (a lot more in some cases.), but if you shop around as suggested above you could end up spending a lot less while getting virtually the same programs.

 


10 Reasons Computer Rental is Smart

Computer rental is a growing trend due to the convenience and affordability of this smart option. Buying a computer just isn't the best choice for everyone. Sometimes your technology needs dictate another solution. To determine whether computer rental might be a better option for you, check out these reasons to rent!

Avoid the Big Price Tag: Perhaps the most obvious reason to avoid buying a new computer is the amount of money you need to pay for a new machine. Buying a new laptop or desktop will cost you hundreds of dollars up front, money you could save by renting rather than buying.

Don't Watch Your Investment Depreciate: When you invest money in something, you expect that money to pay off. However, most computers last for three to five years, meaning the money you pay for the machine now will be gone for good in no time at all. Why not rent a computer and put your extra money in a savings account?

Maintaining Your Machine: When you rent a computer, the maintenance of the equipment is the responsibility of the rental company. However, when you buy computer equipment, you're often stuck paying expensive repair bills and struggling with difficult-to-understand manuals. Keep it simple and rent instead.

Don't Worry About Storage: Storing unused computer equipment takes up a lot of valuable space, not to mention the fees for storage rental. Instead of hassling with finding safe storage and watching your investment sit on a shelf, look into rental instead. When you aren't using a machine, you can simply send it back.

No Need for Taxes: When you buy computer equipment, you have to pay taxes and licensing fees. For individuals and small businesses, these fees can eat into your bottom line. When you rent a computer, you aren't responsible for licensing fees or taxes, and that can add up to a significant cost savings.

Avoid the Cost of Obsolescence: Technology is constantly evolving, and as soon as you buy a computer, it is out of date. Why spend good money for something that won't be top of the line in a couple of months? Instead, computer rental offers a great alternative. When you don't own the machine, obsolescence isn't your problem.

Don't Pay for Disposal: You're probably heard that you can't just throw a computer in the garbage. These machines contain hazardous materials that can hurt the environment if they are not properly recycled. Fees are charged for this service. If you rent, rather than buy, you avoid this added expense.

Don't Deal with Downtime: When equipment breaks down, you can't use it for business. This is one hidden cost of owning your own computer equipment. When you rent a computer, you can simply alert the provider to your problem and have a new computer sent out right away.

Great Technical Support: Computer rental makes good sense when you think about the technical support you will receive. Owning your own computer means owning your own support issues. When you rent, you have a team of experts standing by to help you understand the ins and outs of the machine. This has a major impact on productivity and dramatically reduces your level of frustration.

Perfect for Temporary Employees: Having a lot of temporary employees can make it difficult to predict the number of computer stations you will need. Stocking technical equipment for a fluctuating staff can be a nightmare. Instead, rent work stations for these employees and eliminate the difficult task of predicting needs and stocking equipment.

 


How Do You Add Music Videos from Your Hard Drive to Your iPod?

Getting a music video that you have saved on your computer's hard drive on to your new iPod is not as simple as you might think. Apple has done an excellent job of making it difficult to put non-iTunes products onto their devices. The goal, of course, is to force you to buy your videos from iTunes and increase their bottom line, but there are, of course, ways around this problem. You just need some specific software and a little bit of patience.

The Specs

The first step towards getting that music video onto your iPod is making sure it is in the right specs. The iPod supports MOV, M4V, and MP4 formats, and the video must be no more than 768 Kbps, 30 fps, and 320-by-240 pixels. If your video has an audio track, it must be AAC-LC and must be 160 Kbps or smaller. If you downloaded the video off of the Internet, it is probably in the correct format, although some downloads are WMV format. However, if the video came from a video sharing site, you may have a video that is in MPG or AVI format. You are going to have to encode the video to use on your iPod.

Encoding the Video

You will need to use QuickTime 7.0.3 (or a later version) as the codec to code your video. This is available to download for free from the Apple website. It may take quite a while to encode the video, so if it is a large file, you may want to let it work overnight, or your computer will be out of commission for a while.

The File Transfer Using QuickTime Pro

One of the easiest ways to get the video to your iPod is to use QuickTime Pro. It combines the codec you need with a simple uploading interface that makes it easy to get the file into iTunes and onto your iPod. This program works with Windows or Mac. It is not free, however, but it is the easiest to use. You will pay $30 for it, and you will have to pay $30 again when Apple upgrades the program.

With QuickTime Pro, all you need to do to upload the video is open the movie, select "file" and then "export," and choose the option for "Movie to iPod." The program will then automatically create a 320-by-240 M4V file with the correctly coded audio tract and place it on your desktop. The default settings in the program work well for most music videos, but you can fine-tune them if you want to change the way the video displays.

There are other third-party programs you can use to convert the video to the correct file format, but this one works the best. If you are going to try a free program, be sure to practice with a small video first to make sure there are no bugs in the program.

Getting the Video onto the iPod

Once the video is converted to the correct file format, you will need to import it to iTunes. To do this, open iTunes, choose "Movies" and choose "File" and then "Import." Select the movie, click on it once, and select "Advanced, Convert Selection for iPod." This will create a new file in your iTunes library. Once the new file is there, simply sync your iPod with iTunes the video will download to the device.

If you do all of these steps and find that the file has no sound, there is a problem with the original music video file. This is called having a muxed sound file. If the format on the original video is MPEG1 Muxed or MPEG2 Muxed, it will not play sound on your iPod. The only fix is to find a third party application that can convert this file to an AAC-LC file.

 


Using Speech Recognition Software as a Corporate Solution

Over the years, companies have searched for many solutions that would help them keep up with emerging technology. During that time, there have been many software packages developed specifically for corporations that deal with a high volume of customers over a short period of time. That is one reason why speech recognition is now being used in a variety of settings to help customers obtain answers to questions, pay bills, and conduct numerous other business-related tasks that traditionally required a live person.

While speech recognition still has a long way to go before it is even close to being perfected, it has been improved upon immensely over the past several years, and is now a very effective means for many types of business transactions, especially where customers are concerned. Because it is still quite volatile in nature, speech recognition technology is most commonly used in situations where only a few pieces of information are necessary, i.e. one's name, phone number, and account number. Still, it has helped to expedite business quickly, and guide customers to the right live person for further assistance.

Another area where speech recognition software is becoming widely used is through unified messaging. This type of system allows employ to retrieve a wealth of information while giving them more than one option for doing so. For example, through unified messaging, you will now be able to retrieve voice mail messages via E-mail, and E-mails messages via the phone. This makes it easier to keep up with important incoming messages you don't want to miss, and do so literally from any location.

There are several benefits to using unified messaging. The first is that it allows you and your employees the ability to gain flexibility through a wide variety of options. Because of this, it can also help increase the response time for returning important calls or messages. This makes it quite effective.

Unified messaging also helps to increase mobile staff productivity. Even when your employees travel, they will still be able to easily retrieve messages, and return them before even setting foot back in the home office. It also makes them more available should any problems occur that require their immediate attention.

Unified messaging also helps to keep high-value, third-level workers connected. This also decreases the amount of time in which problems are solved, and insures that someone is on it at all times. It also means that more problems can be solved in a shorter amount of time.

Unified messaging also helps to build more effective communication not only between you and your employees, but also between you, your employees, and your customers. This also helps to promote the security your customers have come to depend on, and makes it a viable technological choice for you and your flourishing business.

 




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